Books, confirms and fills your calendar — while you work.
Vera answers your phone and books new appointments, lets clients book online, and calls or WhatsApps them to confirm — rebooking cancellations into real open times. For clinics, salons, barbershops, studios — any business that runs on appointments.
A front desk that never misses a call.
Vera books new appointments, confirms the ones on your calendar, and hands your team a clean record of every conversation.
Answers the phone — and books
When someone calls, Vera answers, offers real open times and books the appointment on the spot. Existing clients can confirm, move or cancel theirs.
Online booking page
A booking link for your Instagram bio, Google Business Profile or WhatsApp — or embed it on your own website. Clients see photos of your work, parking and accessibility, pick a free time and book it themselves.
Confirms every appointment
Before each visit Vera calls or sends a WhatsApp, in the order you choose, and rebooks the people who can't make it into a real open time.
Real conversations, not menus
People answer in their own words — “can we do earlier?”, “who is it with?” — and Vera understands and responds, in Hebrew, English, Spanish or Portuguese.
Scripts you control
Edit what she says at every stage, the questions she asks and the topics she answers — no developer needed.
Privacy by design
Vera introduces herself as your digital assistant, asks only what the appointment needs, and keeps every business's data strictly separate, with role-based staff access.
Brings clients back
A few days after a visit Vera invites them to book the next one, reminds clients who haven't come in a while, and asks for a Google review — each one you switch on, in your words and your hours.
Clients change it themselves
Every confirmation carries the client's own link to move or cancel their appointment, up to the time you set. The freed time goes to your waitlist, and you're told.
Answers chats too
Vera answers WhatsApp messages and books appointments right in the chat. Instagram and Facebook Messenger are coming soon.
Any business that runs on appointments.
Choose your type of business and Vera uses its words — patients or clients, doctors or stylists.
- Medical & dental clinics
- Physiotherapists & therapists
- Hair & beauty salons
- Barbershops
- Spas & wellness
- Trainers & studios
- Veterinary clinics
- Consultants & services
Live in days, not months.
Set up your calendar
Add your team, your places and your open times — or import appointments from your current system.
Share your link and number
Clients book online or call; Vera answers, books and confirms — in their language.
Your team sees everything
Every booking, confirmation and call in one dashboard, with transcripts and outcomes.
See what no-shows cost you.
Drag the sliders. A couple of recovered visits usually covers the whole month.
One assistant for every way clients reach you.
Phone, WhatsApp and online booking — with an AI that gets better on every call.
AI receptionist on your number
Answers calls, books new appointments, confirms and reschedules — and hands over to your team whenever a person is needed.
An AI that keeps learning
When a caller says “sorry, who?”, Vera notices. Your team teaches her the right pronunciation or wording in one click — and it applies from the very next call.
Calendar & admin dashboard
Open times, bookings, your online booking page, the script, and every transcript and outcome in one place.
Plans that pay for themselves.
Every plan starts with 14 days free — no credit card. Prices in USD.
- A 30-minute video call
- Vera on your own business
- We help you set everything up
- No commitment
- Online booking page — link & website embed
- Calendar, open times & team accounts
- “You're booked” confirmations — 300 WhatsApp & SMS messages / month
- Services, waitlist & alerts for you
- Reports
- No AI calls — those come with AI Receptionist
- Everything in Smart Calendar, plus:
- 500 phone calls / month
- 500 WhatsApp & SMS messages / month
- Answers incoming calls & books appointments
- Online booking page — link & website embed
- Confirmations & rebooking into real open times
- Your own business phone number
- Dashboard, reports & full transcripts
- Everything in AI Receptionist, at the volume you need
- Multiple branches, team members & locations
- Natural speech-to-speech AI voice — answers instantly, sounds like a person, not a recording
- Self-learning AI: learns how to say your team's and clients' names from real calls
- One-click “Teach” — staff corrections become rules for every next call
- Team roles & permissions: admin, staff, view-only
- Dedicated onboarding & priority support
* Prices don't include Meta's WhatsApp message fees, which Meta charges per message by the recipient's country. With Vera, small businesses run everything on WhatsApp: inquiries, scheduling, reminders. Vera's AI counts as a regular service message, not Meta Business Agent, so it stays at the standard rate: $0.0034 per service message in the US, vs. about 4–5¢ per Meta Business Agent message (Meta's rates from October 1, 2026). Meta's rate card ↗
Fewer no-shows, fuller calendars.
Practical playbooks on booking, reminders and running an appointment business.
How to Stop Missing Client Calls While You Work
To stop missing client calls while you work, make sure every call gets a useful answer even when your hands are busy: give callers a way to book without you, return missed calls in fixed short windows, and let a person or an AI receptionist pick up the calls you cannot. The goal is not to answer every ring yourself. The goal is that nobody who wanted an appointment hangs up without one.
What Is Superintelligence (SI)? A Plain Guide for Small Business Owners
What is superintelligence? Superintelligence (SI) is a hypothetical kind of AI that would far outperform humans at almost every mental task, not just at one narrow job like chess or translation. It does not exist today, and serious researchers disagree on whether it will arrive in a few years, in a few decades or much later. For a small business owner, the practical move right now is to use the narrow AI tools that already work, such as answering calls and confirming appointments, without waiting for superintelligence or fearing it.
Meta Business Agent on WhatsApp: What It Means for Appointment Businesses
Meta Business Agent on WhatsApp is Meta's own AI agent for business chats, and since June 3, 2026 it has been available globally inside WhatsApp, according to TechCrunch. For an appointment-based business, it can answer client questions, book appointments in the chat and hand the conversation to a person when needed. Whether it is enough on its own depends on how many of your bookings still arrive by phone and how well it connects to the calendar your team actually works from.
How to Write an Appointment Cancellation Policy Clients Respect
An appointment cancellation policy is a short written rule that tells clients how much notice they need to give to cancel or reschedule, and what happens if they don't. The policies that work are simple (one notice window, one clear consequence), shown before the client books, and applied the same way every time, with room for genuine emergencies. Pair the policy with a reminder that makes it easy to cancel early, and most late cancellations become open slots you can still fill.
Consultants and Appointment-Based Service Businesses: Online Booking, Reminders, and Phone Coverage
This guide is for consultants, coaches, agencies, home-service providers, professional advisors, and other U.S. service businesses that sell time by appointment. You’ll learn how to stop losing first meetings from your website, reduce back-and-forth scheduling messages, confirm appointments the day before, handle clients in different time zones or on the road, and rebook cancellations before they turn into empty calendar time. The practical goal is to close four gaps: prospects cannot book easily, calls go unanswered, appointments are not confirmed, and cancellations do not get offered a new time while the client is still engaged.
Veterinary clinics: online booking, appointment reminders, and an AI receptionist for fewer lost appointments
This guide is for veterinary clinic owners, practice managers, and front-desk leads who want to stop losing bookings, reduce no-shows, and refill canceled slots faster. The focus is routine and semi-routine pet care: wellness exams, vaccinations, rechecks, puppy and kitten visits, nail trims with a technician, and follow-up appointments. You’ll learn how to set up online booking, confirm visits before the appointment, cover the phone when the front desk is busy, and rebook cancellations while the pet owner is still engaged.
Questions businesses ask us.
Is it only for clinics?
No. Vera works for any business that runs on appointments — clinics, salons, studios, therapists and more. You choose your type of business and she uses its words: patients or clients, doctors or stylists.
Can clients book online?
Yes. Turn on your booking page and share the link — in your Instagram bio, your Google Business Profile or WhatsApp — or paste the embed code into your website. Clients see only free times and book in a few taps.
Does it really sound natural?
Yes — it holds a real, flowing conversation, not a robotic reading. People answer in their own words, and it speaks their language, switching the moment they do.
Will people accept talking to an AI?
Most do, because Vera is brief, polite and gets straight to the point — no menus, no hold music. She says she's an AI assistant up front, and anyone who prefers a person is handed to your team.
Do we have to replace our calendar system?
No. You can run your calendar in Vera, or keep your current system and import appointments from a CSV export. Nothing to rip out to get started.
What if the person doesn't answer?
The call is logged as unanswered, and your team can switch them to WhatsApp in one click — or let Vera do it herself, in the sequence you set.
How do you protect personal data?
Vera introduces herself as your digital assistant, collects only what the appointment needs, and keeps each business's data fully separate, with role-based access for your team. We'll go through the privacy rules that apply in your country with you, and sign a data-processing agreement.
Two ways to start.
Set it up yourself, or let us show you around first. Either way, you pay nothing today.
Start on my own
Open your account and follow the setup steps: your team, opening hours, services and booking page.
- 14 days free, no credit card
- Cancel any time
- No sales call
Book a demo
A 30-minute video call on Zoom or Google Meet. We show you Vera on a business like yours and answer your questions.
- Free
- No commitment
- 30 minutes
Pick a time for your demo
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Stop chasing appointments by phone.
Start your 14 free days today, or book a 30-minute demo first.